A warehouse management system (WMS) isn’t just about keeping track of inventory or making order fulfillment more efficient—it also has a huge impact on your team. A complicated system slows employees down, makes training a headache, and can even push people to leave.
But when a WMS is easy to use? It makes work smoother, training faster, and employees more engaged.
This applies to any system you use in your organization, of course, but for this example, let's focus on warehouse management since it's our area of expertise.
Why Easy-to-Use Warehouse Software Increases Productivity
Nobody likes dealing with a clunky system. Whether it's a warehouse management system, a new phone, or a coffee machine, we want things to just work.
Preferably, smoothly and efficiently, if asked.
Well-designed software, like a WMS, reduces friction in daily tasks, meaning employees don’t have to waste time figuring out how to do basic things like finding articles, counting inventory, or ticking off items on a paper list when picking orders.
Instead, they can focus on what really matters—getting orders out the door quickly and correctly.
A Warehouse Management System Should Work Everywhere
When you think about a WMS, there's so much more to it than just getting orders right and picked fast. You've got data to handle, processes to set up and manage, automations, new users to add and train, and settings to tweak.
It's all about making sure orders are ready for pickup on time while keeping tabs on warehouse, article, team, and distributor data—whether you're analyzing it right away or later on.
All of this happens behind the scenes, or off the warehouse floor, and having a user-friendly system is super important for that. So, don't just focus on the warehouse app. Make sure you evaluate the entire WMS system before making a decision.
A user-friendly setup can save you loads of time, letting you concentrate on growing and developing your business.
Reducing Warehouse Training Time for New Team Members
Warehouses, especially in retail and e-commerce, have seasonal business models. You may recognize yourself in having to have to bring in new workers often—whether it’s seasonal hires for peak periods or new full-time staff.
If your WMS is confusing and hard to learn, it can take weeks to get people up to speed. But with a user-friendly WMS, like Bitlog WMS for example, new employees can pick their first order within minutes. That means less time spent on training and more time spent keeping operations running smoothly.
Nicklas Axell, Group Logistics Director at Hultafors Group said:
"Bitlog is a system that is incredibly easy to use. I haven't encountered any other systems that are as simple to manage and as user-friendly as Bitlog."
And that's exactly how we hoped our software would be described. A brief 15-minute introduction, and your team can work independently.
Scaling Up for Peak Seasons
Big sales, holiday seasons, or unexpected order spikes—warehouse teams need to scale up fast when demand increases. And complex systems can easily make this a nightmare, requiring weeks of training for temporary workers.
But by choosing software designed with usability in mind means seasonal hires can jump in quickly and start contributing right away. Less onboarding time, fewer mistakes, and a more productive warehouse—sounds like a win-win, right?
"With Bitlog WMS it's incredibly easy for us to train new colleagues and get them operational," Hampus Bergdahl, Data Engineer (previously Warehouse & Logistics Developer) at Nordic Nest says about Bitlog WMS.
Plus, if your company needs to bring in extra hands temporarily, it's a good idea to pick a system that lets you easily add new users when things get busy and scale back when they settle down. The same goes for features—make sure your system can grow and evolve with your business.
Reduce Warehouse Stress with a WMS That Works
No one wants to feel lost at work. If employees have to rely on handwritten notes, endless workarounds, or constant help from supervisors just to do their job, frustration builds up fast.
Systems that are simple and easy to navigate gives workers confidence. They don’t have to second-guess themselves, and they can get through their tasks without unnecessary stress. In most cases, they exceed all expectations as they learn to navigate the warehouse even better.
Like at Apohem where Anette Mühlbach, Head of Purchasing and Logistics, said:
"When we started working with Bitlog WMS, we set a goal of 100 order lines picked per hour within a year. We achieved that in four months. Currently, we are at around 140-145 order lines picked per hour, with some employees reaching over 240 order lines per hour."
And happy employees? They tend to stick around longer.
Automation That Actually Helps
The best WMS doesn’t just make life easier—it also removes repetitive, time-consuming tasks. Features like optimized picking routes, real-time inventory tracking (like zero stock check), and mobile scanning take the guesswork out of warehouse work.
And the easier things are, the better your employees can perform, leading to faster order fulfillment and, ultimately, happier customers.
Blog: 5 tips from Care of Carl for choosing the right WMS >
The Bottom Line: a WMS Should Work FOR You—Not AGAINST You
Picking the right warehouse management system (WMS) isn’t just about features or integrations—it’s about ensuring smooth operations, reducing training time, and optimizing warehouse efficiency. An intuitive, easy-to-learn system creates a stress-free work environment, speeds up training, and helps keep employees happy and engaged.
So, if your warehouse team is spending more time figuring out how to do things rather than actually doing them, maybe it’s time to consider a more user-friendly WMS. Because the right system doesn’t just improve operations—it makes work easier for everyone.
Story by
The Bitlog Team